1. CHARACTER OF EXHIBIT
The purpose of exhibits at ATOMIC/ATMNE conference, consistent with ATOMIC objectives, is to promote the advancement of mathematics education. All exhibits must both complement and enhance the ATOMIC/ATMNE program to which it is tied.
Each Exhibitor agrees to exhibit only those of its products used in the field of mathematics education, products related to the growth of knowledge in mathematics teaching methods, or products of interest to teachers.
Exhibitors are not permitted to obstruct the view or adversely affect the displays of other exhibitors. The general appearance of the show must take precedence over that any individual exhibit and ATOMIC/ATMNE may, in its sole determination, require rearrangement, at the Exhibitor’s expense, of any display that is in violation of the Rules and Regulations.
ATOMIC/ATMNE reserves the right to prohibit any exhibit, part thereof, or proposed exhibit that in its opinion is not in keeping with the spirit and character of the exhibit as same is set forth in this document.
ATOMIC/ATMNE reserves the right to restrict exhibits that become objectionable because of noise, method of operation, materials, or any other reason and also to prohibit or to evict any exhibit that in the opinion of ATOMIC/ATMNE may detract from the general character of the exhibit program as a whole. This reservation includes persons, things, conduct, printed matter, or anything of a character that ATOMIC/ATMNE determines is objectionable to the exhibit program as a whole. In the event of such restriction or eviction, ATOMIC/ATMNE is not liable for any refund or other expenses incurred by the Exhibitor.
Acceptance of this contract by ATOMIC/ATMNE should in no way be construed as an endorsement by the ATOMIC of the exhibiting company or its products or services.
2. ASSIGNMENT AND RELOCATION OF EXHIBITS
Exhibitor understands and agrees that ATOMIC/ATMNE has sole discretion on the assignment of booths. ATOMIC/ATMNE is under no obligation to assign Exhibitor any of the booths preferred by Exhibitor.
ATOMIC/ATMNE reserves the right to alter Exhibitor’s assigned location at any time in its sole discretion if deemed in the best interest of the exhibit program as a whole. Before exercising its discretion, ATOMIC/ATMNE will contact Exhibitor.
3. PAYMENTS
The cost for rental of exhibit space is shown on the application for the conference and must be paid in full at time of application.
Refund of the Exhibitor’s payment will be made in the event ATOMIC/ATMNE does not accept the Exhibitor’s application.
In the event that the Exhibitor cancels participation in the exhibit, or wishes to reduce exhibit space, Exhibitor shall promptly notify ATOMIC/ATMNE in writing. If the cancellation or reduction is received by ATOMIC/ATMNE before sixty (60) days prior to the start of the conference, 50% of the full exhibit price or full price for the space relinquished, will be retained by ATOMIC/ATMNE.
No refund will be made for a cancellation or reduction received after sixty (60) days prior to the opening.
Upon cancellation or reduction, Exhibitor loses all rights to space. ATOMIC/ATMNE reserves the right to reassign that space to another Exhibitor.
4. FAILURE TO MAKE PAYMENT
Any person, partnership, or corporation contracting for space who shall fail to make the payment as herein provided, whether such person, partnership, or corporation desires to exhibit or not, shall thereby and thereupon forfeit all rights to the use of the selected space, and the ATOMIC/ATMNE shall have the right to dispose of such space in such a way as it may consider to its interests without any liability on the part of the ATOMIC/ATMNE. In the event space contracted for by an Exhibitor remains unoccupied on the opening day of the exhibit and such space be not sold by ATOMIC/ATMNE, the Exhibitor who fails to pay for and occupy said space shall be and remain liable for the payment agreed on.
5. BOOTH SETUP AND DISMANTLING
Setup time, exhibit hall hours, and dismantling will be provided to Exhibitor prior to conference.
Each Exhibitor must deliver to the exhibit hall area all equipment, apparatus, goods, materials, etc., and there erect and completely install the display in the space contracted by such Exhibitor no later than thirty (30) minutes prior to the published opening time of the exhibit hall.
Work will be strictly prohibited after that time. Property received after the opening must be arranged in spaces only during the hours the exhibit hall is not open to attendees. Exhibits will not be permitted to be packed or removed from the building at any time after installation until the final closing of the exhibit hall unless special permission in writing is obtained from ATOMIC/ATMNE.
Failure to comply will result in a $100 fine.
Booth must be fully staffed during the entire conference. ATOMIC/ATMNE reserves the right to make such modifications in the exhibit hours as may be necessary to meet program needs, with full and sufficient notice given to all contracted Exhibitors.
6. SOUND RESTRICTIONS
Sound-producing or amplifying devices that project sound must be tuned so as not to exceed 85dbs. ATOMIC/ATMNE reserves the right to determine at what point sound constitutes interference with other Exhibitors. Public address announcements are prohibited.
7. USE OF COPYRIGHTED MUSIC
Exhibitor agrees to pay all royalties, license fees or other charges for any music, either live or recorded, or other entertainment of any kind or natures, played, staged, or produced by the Exhibitor, his agents or employees, within the premises by this License Agreement, including but not limited to royalties or licensing fees due to BMI, ASCAP, or SESAC. The Exhibitor agrees to indemnify and hold ATOMIC harmless against any and all such claims or charges.